Preparation

Facilitator & Host

• Set total OS duration
• Set a date
• Create invitation text
• Send invitations (email, internal, social media)
• Define rooms

Host

• Take care of your physical well-being: drink & (vegan) food
• If necessary, signpost toilets
• If necessary, attach orientation signs to the entrance door and in the stairwell
• Provide flipcharts or whiteboards in rooms for participants
• If necessary, equip rooms with pens and Post-Its

Facilitator

• Design rooms
  • Set the duration of the time slots
  • Assign room names
  • Visualize the marketplace with rooms and time slots
  • Provide material for marketplace creation
  • Stock rooms with materials
  • Visualize open space principles, the law and the phenomena

Execution

Facilitator & Host

• Welcome participants
  • Greet participants when they arrive and give them orientation
  • Engage in small talk

Facilitator

• Open open space
  • Gather
  • Carry out check-in
  • Explain the theme of the Open Space
  • Introduce open space principles, the law and phenomena and explain the marketplace
  • Ask for session documentation
• Create marketplace
  • Allow time for sessions to be considered
  • Introduce sessions one after the other and fill the marketplace
  • Rearrange sessions if necessary
• Start sessions
• Close Open Space
  • Make session documentation visible
  • Allow time to view session documentation
  • Agree whether, and if so, which actions will be started from the sessions
  • Carry out check-out
  • Say goodbye to the donors

Postprocessing

Facilitator & Host

• Clean up rooms and marketplace

Facilitator

• Distribute session documentation